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Administrative Assistant
Job Title | Administrative Assistant to Sarah Covey,
Registered Psychotherapist and founder of Covey Wellness Centre
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Location | Covey Wellness Centre, Elmvale, ON
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Part-time | 20 hrs weekly with room for growth.
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Role Overview | You will play a pivotal role in supporting the daily operations and strategic initiatives of Sarah Covey and Covey Wellness Centre. This position requires a passion for organization, technological confidence, innovative administration skills and a heart for people's health and wellness. You will need to efficiently manage administrative tasks, coordinate schedules, and provide exceptional support to Sarah and the wellness team.
Skills and Qualifications
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Preferred Diploma, Bachelor’s degree or equivalent experience in a related field.
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Preferred experience as in administration, assistant or similar role in a healthcare or wellness setting.
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Exceptional organizational and time-management skills.
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Strong communication and interpersonal abilities.
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Visible character traits of teachability, integrity, and positive work ethic.
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Proficiency and confidence with office software, client management systems, and virtual meeting platforms.
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Ability to maintain confidentiality and handle sensitive information with discretion.
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A proactive approach with the ability to work independently and as part of a team.
Key Responsibilities
Administrative Support
Client Coordination
Technology & Software Proficiency
Financial & Operational Tasks
Event & Workshop Coordination
Team Collaboration & Support
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Manage and organize Sarah Covey’s calendar, including scheduling appointments, meetings, and therapy sessions, using online software.
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Handle phone calls, emails, and other forms of correspondence, ensuring timely and professional responses.
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Prepare and manage client-sensitive documentation ensuring confidentiality and compliance with privacy regulations.
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Act as the first point of contact for clients, providing them with a warm and welcoming experience.
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Assist in client onboarding processes, including gathering necessary information and explaining the centre's services and policies.
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Coordinate client appointments, follow-ups, and therapy session logistics.
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Demonstrate confidence and expertise in using various online platforms and software relevant to the wellness sector, as well as having a willingness to learn and explore unfamiliar software. (Examples include Google Suite for Business, ConvertKit, Wix Website management, Client Database, Meta and more)
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Manage and update the centre’s client management systems, ensuring accuracy and efficiency in record-keeping.
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Assist with billing processes, invoice management, and financial record-keeping.
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Oversee the procurement and maintenance of bookshop inventory, office supplies and therapy spaces.
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Assist in organizing wellness workshops, seminars, and events, including logistics, marketing, and participant management.
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Occasional coordination with vendors, speakers, and other stakeholders to ensure successful event execution.
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Work closely with other staff members to ensure a harmonious and efficient work environment.
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Assist in the development and implementation of wellness centre initiatives and programs.
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Provide general support to the Psychotherapist in various research, outreach, and developmental activities.
Working Conditions |
This role may require flexible working hours, including some evenings or weekends, to accommodate the Psychotherapist’s schedule and centre events.
​Application Process |
Interested candidates should submit a resume and cover letter outlining their experience and suitability for the role. References may be required upon request.